Bidders are asked to provide:

  1. A detailed technical proposal clearly outlining the proposed methods for the proposed documentation and action research
  2. Curriculum Vitae(s) of proposed staff outlining relevant education, IT, gender study expertise, child protection and experience. Clear reference to gender equality experience and child protection should be made where applicable.
  3. A table clearly stating the level of effort of each proposed team member
  4. A financial proposal with a detailed breakdown f costs for planning and carrying out the documentation
  5. A proposed timeframe detailing activities and a schedule/work plan (including a Gantt chart), in line with the timeframe provided in this TOR and with consideration for the time it will take for GVRC  to review documents (inception and final Documentary products.) before finalization.
  6. Names and contact information of three references who can be contacted regarding relevant experience
  7. A Consulting Firm Profile (including all details of the firm)

The detailed technical proposal should:

  • Show a thorough understanding of these terms of reference
  • Include a description of how the documentation will be undertaken
  • Demonstrate previous experience in documentation including photography and videography
  • Demonstrate approaches that will be used to ensure child protection and ethics and principles will be applied throughout the design and data collection phases of the project
  • Demonstrate previous experience in conducting qualitative documentation
  • Include copies of two recent video productions and a booklet of documented case study in a relevant area

The financial proposal should contain:

  • Itemized consultancy fees/costs
  • Itemized field data collection expenses, including lines for enumerator compensation and transportation
  • Itemized administrative expenses
  • Validity period of quotations
  • Should comply with 30% payment upon production of draft videography and photo album and 70% after final approved copies are availed
  • NB: The financial quotation should be all inclusive and should not contain hidden costs to be surcharged to GVRC

The consulting team profile should contain:

  • The full names of all participating consultants and their roles, including technical expertise
  • Physical address of the firm
  • Telephone number(s) of the firm (if applicable) and participating consultants
  • Full name and contact information of the contact person within the consulting team
  • Date of registration and Registration Number
  • Copy of registration or other certificate, VAT and PIN
  • Full names of Directors/Proprietor
Closing date for submission of proposals is 29th December 2016 at 2:00 pm
Start date: 5th January 2016
End date: 21st January 2016
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